Sportly is an app that sports academies use to manage students, batches, sessions, attendance, fees and coaches. This policy explains what information Sportly collects, why, who can see it, and the choices you have.
Sportly is used by academy administrators, coaches and parents or guardians. Accounts are created by an academy. The academy decides who is added and is responsible for the information it enters about its students. Questions about this policy can be sent to jpapola21@gmail.com.
1. Information we collect
Account information
- Name, mobile number and (optionally) email address
- Your password, which is stored only in scrambled (hashed) form and cannot be read by anyone, including us
- Your role (admin, coach or parent) and the academies you belong to
- Your language and notification preferences
Student information (entered by the academy)
- Student name, age, gender and batch or age group
- The parent or guardian linked to the student
- Medical notes the academy chooses to record, skill ratings and coach notes
- Session attendance (present, absent or on leave) and leave requests
Fees and payroll
- Monthly fee amounts, due dates and payment status
- How a fee was paid (cash or UPI) and an optional UPI reference entered by the coach or admin
- Coach session rates, sessions conducted and salary payment status
Sportly does not process payments and never asks for card, bank account or UPI PIN details.
Location
- Coaches: when a coach submits attendance for a session, the app records the phone's location at that moment to confirm the session was held at the academy. It is stored with that session and is visible only to the academy's administrators.
- Administrators: may use their location to help mark the academy's position on a map. That location is only used to move the map and is not stored.
- Sportly does not track location in the background and does not collect the location of parents or students.
Technical information
- Our servers keep standard logs (such as IP address, time and the request made) for security and troubleshooting.
- Sportly contains no advertising and no third-party analytics or tracking.
2. How we use information
- To sign you in with your mobile number or email and your password
- To email you a link to reset your password when you ask for one
- To run the academy: schedules, attendance, fees, leave requests and coach salaries
- To show parents their child's attendance, sessions and fees
- To send in-app notifications, such as session reminders, fee reminders and leave updates. You can turn these off in Profile.
- To verify where attendance was submitted and alert administrators if it was outside the academy
- To keep the service secure and fix problems
We do not sell personal information and do not use it for advertising.
3. Who can see your information
| Who | What they can see |
|---|---|
| Academy administrators | Everything within their academy, including attendance locations |
| Coaches | Students in their own batches, their sessions, fees for those students and their own salary |
| Parents / guardians | Only their own children's attendance, sessions, fees and leave requests |
We also rely on a few service providers to run Sportly. They process data only to provide their service:
- Database hosting (MongoDB Atlas), where Sportly's data is stored
- Server hosting, where the Sportly service runs
- Email delivery (Resend), which sends password reset emails
- Map providers (Apple Maps on iPhone; OpenStreetMap / CARTO map tiles on Android and the web), which receive your device's IP address and the map area being shown
We may disclose information if required by law or to protect the safety of our users.
4. Children
Sportly is intended for use by adults. Children do not create accounts or use the app. Information about students who are children is entered by the academy and is visible only to that academy's staff and the child's linked parent or guardian. A parent or guardian can ask the academy, or contact us, to access, correct or delete their child's information.
5. Storage and security
- Information is sent over encrypted connections (HTTPS).
- Access is limited by role, and each academy's data is kept separate from other academies.
- Data is stored with our database provider and may be stored on servers in India or other countries.
No system is perfectly secure, but we take reasonable measures to protect your information.
6. How long we keep information
- Account and academy information is kept while your account is active.
- In-app notifications are deleted automatically after 90 days.
- When you ask us to delete your account, we delete or anonymise your personal information within 30 days, as described on the account deletion page.
7. Your choices and rights
- Access and correction: ask your academy, or email us, to see or correct your information.
- Deletion: request deletion of your account and data. See how to delete your account.
- Notifications: turn any category on or off in Profile.
- Location: you can deny location permission in your phone's settings. Coaches need it to submit attendance.
We handle requests in line with applicable law, including India's Digital Personal Data Protection Act, 2023.
8. Changes to this policy
If we change this policy, we will update the date at the top of this page. Significant changes will also be shown in the app.
9. Contact
Email jpapola21@gmail.com with any question or request about your privacy.